Labor cost consumes a major part of organization expenses; accordingly, accurate tracking of employees' attendance time and worked hours is mandatory for any organization.
LaborTracker is a solution containing a group of software modules developed to help organizations to control and better utilize valuable labor resources, maintain margin expectations and gain a competitive edge.
With LaborTracker organization can:
Most Important Features
LaborTracker monitors all data related to employee time including:
LaborTracker is a solution containing a group of software modules developed to help organizations to control and better utilize valuable labor resources, maintain margin expectations and gain a competitive edge.
With LaborTracker organization can:
- Save time, effort and cost consumed in manual tracking of attendance logs / time sheets.
- Measure workforce workload distribution.
- Focus on violations to help management to correct employees attitude and punctuality.
- Eliminate human errors and save time and efforts by automating the calculation of employees time elements to be fed into payroll system (worked hours, overtime, violations, deduction penalties, etc…) to produce faster and accurate reports and statistics to identify utilization issues.
- Automate report production and delivery to business units managers to save HR staff time and efforts and to provide better service to business units managers.
- Reduce operation cost
- Manage and control labor cost, prevent over payment
- Continuous monitoring of employees attitudes, take actions on time
- Utilize workforce efficiently, identify overloaded business units
- Enhance business operation by increasing employees’ punctuality and discipline
Most Important Features
- Flexible to support organization business needs (number of employees, abnormal work shifts like overnight / midnight shifts, overtime rules, etc….)
- Complying with government regulations
- Worked Hours analysis / statistics to identify business units having excessive workload
- Support customized info fields for employees including images, employees’ documents can be scanned and loaded into system database for more security and easier access
- Integration with HR & Payroll Systems to automate payroll processes
- Integration with multiple attendance machines / Access Control Systems to enable customers to benefit owned hardware (investment utilization)
LaborTracker monitors all data related to employee time including:
- Performance indicators: Attendance / leave time, Net worked hours and Overtime
- Violations: Late attendance, Early leave, Incomplete worked hours and Absence
- Employees’ actual attendance / leave transactions. LaborTracker can be integrated with any attendance Units or Access Control Systems to import employees transaction automatically
- Work shifts / schedules
- Holidays
- Vacations
- Missions (working outside premises)
- Permissions (approved excuses), calculation rules (allowances, penalties, etc…)
Reports
LaborTracker provides complete set of reports regarding employees’ worked hours including:
LaborTracker provides complete set of reports regarding employees’ worked hours including:
- Attendance transactions
- Worked hours
- Overtime
- Lateness
- Early leave
- Absence
- Violations (all violations in one report)
- Vacations
- Missions
- Permissions,
- Global (daily / summary status of each employee)
- Attendance during vacation
- Existing employees in a period
- Users actions
- Manually entered / updated transactions
- Customized reports (to be defined by users)
Statistics
LaborTracker provides statistical analysis to measure business units’ performance. Comparison can be done by total value or average per employee to cope with business units size difference, for example calculating total overtime by business unit may be a key indicator to know where most of the cost come from while calculating average worked hours per employee per day can be a measurement key for workload distribution over business units.
LaborTracker provides statistical analysis to measure business units’ performance. Comparison can be done by total value or average per employee to cope with business units size difference, for example calculating total overtime by business unit may be a key indicator to know where most of the cost come from while calculating average worked hours per employee per day can be a measurement key for workload distribution over business units.
Features
- Unlimited customized work shifts / plans including overnight and rotating work shifts
- Actual worked Hours calculation (instead of First-In to Last-Out)
- Overtime control with limits for working &Non-working day
- Support flexible rates for overtime hours
- Unlimited customized rules groups for different employee levels / seasons
- User authorities control and activities logging
- Open database connectivity to utilize customer resources and protect investment
- Scheduled automatic reports emailed to employees / managers
- Scalable client server architecture, no limits for number of employees / users
- Support Integration with access control systems / attendance machines to protect customers investment
- Web client for employee self service and remote access over internet
- Customized employees & data fields for flexible reports / statistics grouping
- Support data exportation / importation using multiple file formats for integration with other systems
- Hardware independent, can be used with any access control system or attendance machine with open database / file format
- Support overnight shifts where work start in a calendar and ends in next calendar day
- Provide no limit for number of defined work shifts
- Support work shifts with repeated cycle of working hours (day, night, overnight then rest)
- Support work shift dynamic changes due to business need, employee can have temporary work shifts during same month if he had to change shift, has education, etc... (Temporary Rules for specific periods / seasons)
- Support multiple In & Out employee transactions during the day or overnight with no limit on number of transactions per day
- Supports detailed attendance report or First-In / Last-Out
- Supports overtime control (Minimum and maximum overtime for working and nonworking days)
- Support different rates for overtime hours as per local labor law (working day, rest, holiday,etc..)
- Support definitions of multiple system users, each business unit administrator can have his own login account
- Automatic Alerting Engine is available to automatically send alert message of absent employees to business unit manager
- Employees documents can be scanned, encrypted and stored in database where access is limited to authorized persons only
- Users Passwords are encrypted in database so that it cannot be known to any other users including database administrators, System Administrator can reset the password. However this action shall be logged
Professional Services
Integration with Access Control Systems and attendance machines
To enable customers to benefit their previous investment in existing hardware, LaborTracker can be integrated with existing Access Control System / Attendance Machines to import attendance transactions. Access Control System should have open database.
To enable customers to benefit their previous investment in existing hardware, LaborTracker can be integrated with existing Access Control System / Attendance Machines to import attendance transactions. Access Control System should have open database.
Integration with HR Systems
LaborTracker can integrate with HR System to import and synchronize company organization structure (business units’ hierarchy), employees’ data (ID, name, job, manager, etc….) and vacations.
Integration with payroll systems
LaborTracker can be integrated with payroll systems to automatically export employees calculated payroll fields into payroll database to eliminate manual data entry, fields that are usually needed by payroll:
LaborTracker can integrate with HR System to import and synchronize company organization structure (business units’ hierarchy), employees’ data (ID, name, job, manager, etc….) and vacations.
Integration with payroll systems
LaborTracker can be integrated with payroll systems to automatically export employees calculated payroll fields into payroll database to eliminate manual data entry, fields that are usually needed by payroll:
- Additions: overtime hours, meal allowance, transportation allowance, etc...
- Deductions: unpaid vacations, penalties, etc...
Employee Self-Service Web Application
Web application developed to provide faster channel for employees to get their own reports by themselves and to save HR staff time:
Web application developed to provide faster channel for employees to get their own reports by themselves and to save HR staff time:
- Employees can use Self-Service web application to view personal reports or to request vacations, missions or permissions. When request is issued, it will be forwarded to the authorized manager to approve as per predefined approval workflow. When manager approves employee vacation, this module can automatically send notification emails to predefined list of other business managers.
- Managers can also use Self-Service web application to view reports of their employees.
Automated Reporting Engine
Enables organization to automate time tracking process by sending automated reminder emails on predefined schedules:
Enables organization to automate time tracking process by sending automated reminder emails on predefined schedules:
- To employees / managers to provide absence reasons
- To managers to monitor performance indicators
Automated Alerting Engine
Enables Business Managers to receive early alerts for situations that may affect business continuity, for example production line manager can receive SMS with absent / late employees to plan substitution and avoid production line stoppage.
Enables Business Managers to receive early alerts for situations that may affect business continuity, for example production line manager can receive SMS with absent / late employees to plan substitution and avoid production line stoppage.
Custom Integration Service
LaborTracker can integrate with other systems to help customers enhance business operations, for example employees’ actual worked hours can be linked to production data to analyze employees’ productivity.
LaborTracker can integrate with other systems to help customers enhance business operations, for example employees’ actual worked hours can be linked to production data to analyze employees’ productivity.
Global view
Case Studies
Since 1998 LaborTracker has been used by many customers within various business sectors and with various number of employees ranging from hundreds to 14 thousand. As LaborTracker identify employees attitude problems and help organizations to solve them, we are not authorized to expose customers identity, however based on actual case studies following benefits can be achieved:
Since 1998 LaborTracker has been used by many customers within various business sectors and with various number of employees ranging from hundreds to 14 thousand. As LaborTracker identify employees attitude problems and help organizations to solve them, we are not authorized to expose customers identity, however based on actual case studies following benefits can be achieved:
- Overtime cost reduction due to deduction of lateness and early leave time and penalties, in some cases OT cost was reduced by 50%.
- Vacation balance deduction due to consuming vacation to compensate violations.
- Absence reduction due to applying penalties, accordingly new hiring deduction.
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